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Course Scheduling

Every course delivered through SFT falls into two categories; the California Fire Service Training & Education System (CFSTES) which has become synonymous with certification, & the Fire Service Training and Education Program (FSTEP) which does not lead towards certification.

For more information, please contact:

Kirsten Fonseca
Ph. (916) 568-2902
NOTE: Closed 12-1 for lunch


Course Scheduling

(Scantron) Return
Digital Return

Word Request Form
Adobe Request Form 

Legacy CFSTES Checklist
Legacy FSTEP Checklist
Legacy Ethics Checklist

Digital Returns Checklist
Course Roster Template (Excel)


  1. Complete the Request for Course Scheduling form (either PDF or MS Word).
       *Tips for successful course approval can be found below
  2. Verify that your class criterion meets the prerequisites found in the Course Information & Required Materials manual. This is important because some classes require site accreditation, while other classes may require a student to instructor ratio.
  3. Submit. There are many ways to submit your class request. Choose from either email, U.S. mail, or in-person. Email is preferred since both parties have a record of the request being received.
Approval will not be granted after the fact; approval must be obtained before beginning the class. More information can be found in the SFT Procedures ManualSection 5.1: Course Delivery.


Tips for Scheduling a Course

    Download and use current Requests for Course Scheduling forms; older forms delay your request.

    Verify that your desired instructor is registered to teach the class.

    A Senior Instructor cannot also be the Primary Instructor for the delivery of a course.
        *Except for one- and two-squad Confined Space Rescue Technician class deliveries

    Fill-in the name of the "Training Facility" even if it is the same as the sponsor.

    Do Not complete below the section of the form titled, "For State Fire Training Only"

    Urgent requests must be discussed first with the Course Scheduler. If the Shipping/Receiving clerk can accommodate your request, the Course Scheduler will ask for an emailed Request for Course Scheduling form at that time. Approval will only be granted on a case by case basis.

Receiving Course Materials
Be sure to open and check your class materials when they arrive, not the day before the class. Any discrepancies or missing items should be immediately reported to SFT Contact person listed above or to the Shipping/Receiving clerk. This allows enough time to correct any errors in a timely manner.

Class Changes/Cancellations
Class changes or class cancellations must be emailed to:

When emailing to request a change/cancellation please include the class code number that is listed on the approval letter, in addition to the old class information (i.e. dates, instructor, location) as well as the new changes that need to be applied.

NOTE: If a class is cancelled after State Fire Training has shipped the materials, immediately return the entire shipment to the Shipping/Receiving clerk using a carrier that can track your shipment.

Returning a Class
It is the Primary Instructor's responsibility to complete the Instructor Checklist for each class being returned to SFT. Depending upon the type of class, this checklist identifies the number of students on the roster, how many books are being returned for credit, how many Scantrons are included, and the number of unused FSTEP certificates.

If the Shipping/Receiving clerk receives a class that cannot be processed because of incomplete paperwork, it will be returned to the Primary Instructor. Checklists and other forms can be found on the Shipping & Receiving tab.

Class evaluations can now be completed online via the Class Evaluation Form. Students will be required to list the class approval code, instructor name, date and course name therefore it is important to share this information with students prior to the course completion. 

Although class feedback is submitted directly to State Fire Training, Primary and Senior instructors of record may request to review submitted class feedback via the Class Feedback Request form. Requests may take up to 2 weeks to process and will be delivered in PDF format via email. Instructors who wish to see feedback on a regular basis are encouraged to instead provide their own class feedback survey.


What is an SFT ID number?
SFT's database relies on some general information including a name and an email address to create a database account for new students/applicants. Once an account is created a unique 8 digit number called an SFT ID number is generated and this unique SFT ID will ensure subsequent course completion records are matched and imported into your training record. Therefore, SFT ID numbers will be necessary for registering yourself onto class a roster, but it is also required for Instructors to include on the Request for Course Scheduling Form.
NOTE: As of April 2017, all CFSTES course completion certificates and certification certificates now include your SFT ID number printed within the bottom right corner. If you have questions, contact the current Manager of Certification and Registration listed on the SFT Contact Information webpage.


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