Scheduling Request Forms

HOW TO REQUEST & REGISTER A COURSE

1. Complete the appropriate Request for Course Scheduling form. If the class that you wish to schedule does not have an individualized form, then select the appropriate generic form.
   

   √ Note: Tips for successful course approval can be found below.

2. Verify that your class criterion meets the prerequisites found in the Course Information & Required Materials manual click here. *This is important because some classes require site accreditation, while other classes may require a student to instructor ratio.
3. Submit. There are many ways to submit your class request. Choose from either email, U.S. mail, fax or in-person. Email is preferred since both parties have a record of the request being received.

"Approval will not be granted after the fact; approval must be obtained before beginning the class” (SFT Procedures Manual pg. 17 & 21.) More information can be found in the SFT Procedures Manual click here OR Refer to the SFT Procedures Manual (ver 2008) p. 17 and 21.

SCHEDULING/RETURNING A COURSE

Tips for Scheduling a Course

√ Download and use current Requests for Course Scheduling forms; older forms delay your request.

√ Verify that your desired instructor is registered to teach the class. This can be done by visiting the online instructor database located on the instructor tab of the homepage.

√ Except for one- and two-squad Confined Space Rescue Technician class deliveries, a Senior Instructor cannot also be the Primary Instructor. They must be two separate and qualified registered instructors.

√ Fill-in the name of the "Training Facility" even if it is the same as the sponsor.

√ Do Not complete below the section of the form titled, "For State Fire Training Only"

√ Urgent requests must be discussed first with the Course Scheduler. If the Bookstore/Shipping & Receiving clerk can accommodate your request, the Course Scheduler will ask for an emailed or faxed Request for Course Scheduling form at that time. Approval will only be granted on a case by case basis.

Receiving Course Materials
Be sure to open and check your class materials when they arrive, not the day before the class. Any discrepancies or missing items should be immediately reported to SFT Contact person listed above or to the Bookstore/Shipping & Receiving clerk. This allows enough time to correct any errors in a timely manner.

Returning a Class
It is the Primary Instructor's responsibility to complete the Instructor Checklist for each class being returned to SFT. Depending upon the type of class, this checklist identifies the number of students on the roster, how many books are being returned for credit, how many Scantrons are included, and the number of unused FSTEP certificates.

If the Bookstore receives a class that cannot be processed because of incomplete paperwork, it will be returned to the Primary Instructor. Checklists and other forms can be found on the Bookstore/Shipping & Receiving tab.

OTHER INFORMATION:

Requesting a Retake Exam (Instructors)
For Information on how to request a retake exam - click here.